Privacy Policy - Resource Manual Form

Introduction

This Privacy Policy outlines how we collect, use, disclose, and protect your personal information when you interact with our Resource Manual Form. We are committed to upholding your privacy rights and ensuring that your information is handled securely and transparently, in accordance with the Data Protection Act of Barbados.

Information We Collect

We collect the following categories of information through the Resource Manual Form:

1. Organization Information

Type of organization (e.g., Ministry, Department, Statutory Board, Agency)
Organization name
Physical address and parish
Contact information (telephone, fax, email)
Status of disaster plan

2. Officer Information

Full name
Job title/position
Address and parish
Contact details (work phone, home phone, cell phone, email)

3. Equipment Information

Details of VHF radio systems
Quantity and specifications of equipment
Contract or vendor information

4. Resource Information

Categories and types of resources
Quantity of each resource
Lending availability
Additional notes related to resources

How We Use Your Information

The information provided is used for the following purposes:

To maintain an up-to-date database of available emergency resources
To facilitate coordination and response during emergencies
To communicate with your organization on matters related to resource management
To fulfill legal and regulatory requirements
To enhance and improve our resource tracking and response systems

Data Protection

We are committed to securing your personal data using appropriate technical and organizational measures, which include:

Encrypted and secure storage systems
Strict access controls and user authentication
Regular security reviews and updates
Staff training in data privacy and protection practices

Data Retention

Your information is retained only for as long as necessary to fulfill the purposes outlined in this policy or to comply with legal obligations. You may request the deletion of your data at any time, subject to applicable laws and regulations.

Your Rights

In accordance with the Data Protection Act of Barbados, you have the right to:

Access the personal information we hold about you
Request correction of any inaccurate or incomplete information
Request deletion of your personal information
Object to the processing of your information
Request that your data be transferred to another party (data portability)
Withdraw your consent at any time, where applicable

Data Sharing

Your information may be shared with:

Government agencies responsible for disaster or emergency response
Authorized staff within our organization
Trusted service providers who support our operations
Legal authorities when disclosure is required by law

We do not sell or trade your personal information to third parties.

Contact Information

If you have any questions, concerns, or requests regarding this Privacy Policy or your personal information, please contact:

Department of Emergency Management

The George Greaves Building

Warrens, St. Michael

Email: deminfo [at] barbados [dot] gov [dot] bb

Phone: (246) 438-7575

Policy Updates

This Privacy Policy may be updated periodically to reflect changes in our practices or legal requirements. Updates will be posted on this page, and the "Last Updated" date will be revised accordingly.

Last Updated: 19th May 2025

Consent

By using the Resource Manual Form, you acknowledge that you have read, understood, and agreed to the terms of this Privacy Policy and consent to the collection and use of your information as described herein.

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Introduction